Manage all file communication in one platform
In a notary office, every email can impact a legal file. Control, traceability and clear ownership are therefore essential.
Rooftop transforms your professional email communication into a structured workflow platform that enables notaries to collaborate efficiently around file-based processes.
With Rooftop, you ensure:
- Clear ownership per file or request
- Structured delegation without forwarding chains
- Separation between internal and client communication
- Full traceability across every interaction
One aligned platform. Full control over every file.
Email & task management software for notaris
360° visibility across every file
Centralised client data & documents
Clear categorisation & ownership
Structured delegation of emails
Automation of repetitive administrative tasks
Turn email into structured workflow
Rather than replacing email, Rooftop enhances it.
The platform connects directly to your existing email addresses and automatically structures every incoming message. Emails are classified by file, client, request type and urgency, and transformed into actionable items within your workflow.
This creates:
- Immediate clarity
- Faster decision-making
- Controlled follow-up
- Reduced operational risk
How rooftop helps notaris work smarter
Team collaboration
Keep internal messages out of the customer loop. Customers see only the final, clear responses your team creates in the back-end. No more forwarding or duplicated work.
Better file management
Access every previous interaction and linked document in one platform. Your team has full context for each file, enabling faster decision-making and more accurate follow-up.
Automate workflows
Eliminate repetitive manual sorting and distribution. Rooftop automatically detects the type of request and dispatches it to the right person.
Full control
Track the status of ongoing files and requests with clarity. Categorize messages and assign ownership so your team always knows what to work on next.
AI assistance inside your shared platform
Generate a personalised reply
Summarise long conversations
Identify action points
Refine emails and comments
Send smart follow-up emails
We are already helping them
See Rooftop in action
Discover how Rooftop helps notary offices manage email-driven files in a structured, transparent and efficient way.
Request a demo to explore Rooftop features firsthand