Bring your accounting department to its full potential
Automation - Digitization - Workflow Integration - Reporting
General accounting
Adfinity offers all features you expect from a state-of-the-art accounting software tool, like the customer & supplier accounting, multi-company accounting, consolidations, inter-company invoicing, all legal documents (VAT, intrastat, Finhosta, FAIA, …), management of revenue/cost recognition & accruals, OGM, CODA, Multiline, fixed assets, etc…
Analytical accounting
Multiple independent or deducted analytical axes will facilitate your analysis per cost centers, per department, project, vehicle, person, etc... Our analytical dashboards visualize your analytical data in a clear and attractive way. Need more detail? Doubleclick on the item you want to explore and the system will refine the result until the most detailed level.
Budget management
The budget follow-up can be done on a global level, or on a detailed level. Nothing is easier than exporting a budget Excel to do the follow-up of a department or a project. Multiple budget plans, dimensions and versions are available. Control your budgets when you edit order confirmations or during your different approval steps. Monitor your engaged and realized budgets in real-time and compare them to your planned budget.
Reporting
-
Real-time Reporting
Our solution provides an optimized integrated visibility on your financial situation, any moment and always real-time. (revenue, costs, project statuses, budgets, payment delays, ...)
-
Advanced Reporting with MS Excel
Next to the classical data exports, we dispose of an Excel add-in which allows you to create your own reports.
-
Business Intelligence
For more demanding customers, we also propose a standard integration with Business Intelligence tools from Qlik (Qlik Sense) and Microsoft (Power BI).
Integrated Purchase & Stock Management workflows
Purchase Management
Input your purchase requests directly into Adfinity and trigger the corresponding workflow. After this workflow, the order confirmation will be automatically sent to the supplier. It's also possible to include a budget control into this process! This way, you monitor your budgets even closer!
Stock Management
Our accounting software includes a stock management system that can handle a lot of complex situations (lot management, quarantine, traceability, ...). Moreover, you can use our mobile app that communicates in real-time with our software. Your warehouse workers can thus prepare the orders, do the receptions, the entries and exits of stock, or even the inventory directly from a mobile device.
Sales Management
Integrate Adfinity to your specific invoicing software to create your quotes, orders and/or customer invoices directly in Adfinity. Different customer pricing rules are possible. Editing and sending commercial documents is fully automated and complies with the Peppol standard. The integration is complete: stocks, cash register and accounting are 100% integrated.
Automation & robotization
Machine learning & assisted input
An intelligent system at your disposal: Stop encoding your general and analytical accounts... They are deducted automatically in order to facilitate your encoding. Manual tasks like three-way-matching are completely automated.
Workflow automation
Digital approval workflows can be triggered automatically based on your own criteria, like the amount, the department, the analytical axes, the general account, etc.
Recurring tasks
A lot of other tasks can be automated, for example: importing CODA documents, three-way matching, preparing payments to suppliers, preparing VAT declarations, sending of payment reminders, invoicing of contracts, generation of reports, …
Contract Management
Adfinity will prevent you automatically when a contract is ending. Think about maintenance contracts, public tenders, … In the case of customer contracts, the software automatically generates the periodical invoices linked to your professional activities.
Expense notes
Coworkers can easily transfer expense notes though the handy web interface. Automatic workflows will make sure the expense notes get approved by the correct responsible and transferred for payment. Coworkers get a clear view over the status of their different expense notes.
Data for decisions
Our data science consultants will help you define your KPI's, generate them, and make sure that the right stakeholders within your organization receive and use the right KPI's at the right time.
We are already helping them
Say yes to paperless accounting
The electronic approval flows simplify the life of your users, and the daily job of your accounting officers, who can closely follow-up the status of invoices. The system improves the collaboration between the responsibles of your different departments and your finance department.
Document Management
All documents (invoices, reminders, letters, …) are scanned and linked to your accounting pieces by customer/supplier. This helps you keep track of all documents concerning every customer. In one mouse click, you will find the document you are looking for!
Scanning & OCR
The OCR-technology allows you to fully automatically retrieve and encode the most important information from your invoices, like the supplier, the amount, the date, reference numbers etc...
E-invoicing
Whether you send or receive your invoices in paper format, through e-mail, in PDF-format, through Basware, Babelway or in XML-format (e-FFF), via PEPPOL, ... Our accounting software can handle all e-invoicing standards.
Budget preparation
Managers prepare their budgets via an intuitive tool accessible via any web browser. An overview of the history of used budgets is instantly available, and adding forms, comments & attachments are done in a mouseclick. The complete flow is configurable by yourself in order to integrate the different levels of validation before the budgets are implemented.
Workflow integration
Integrate any organizational workflow, like purchase flows, in the application and automatically link invoices to them.
Your different team leaders can then digitally approve their invoices, order confirmations, etc... and add their comments.
During this approval, analytical axes can be adjusted so that invoices can be split over different departments or projects.
Approval workflows can be triggered manually or automatically, based on your criteria like the amount, the department, the analytical axes, the general account, etc...
Integrate with the tools you use
Our teams have plenty of experience in integrating Adfinity with other applications (CRM systems, ERP systems, production software, ...). Our accounting software can easily be connected to any tool you use. We've realised integrations with the most common ERP/CRM systems.
You don't see the logo of your solution? No panic: we've done way more integrations than these shown in the graph. Tell us what you need and we'll make it work.
Native CRM integration
We also offer a CRM solution that boosts the productivity of sales teams. With SmartSales, sellers are equipped with all the tools they need in their pocket, anytime, anywhere. SmartSales seamlessly integrates with Adfinity but can be integrated with any other finance tool.
If your company has a salesteam on the road and you're looking for a tool to boost their productivity, check it out!
In the cloud or on premise: the choice is yours
Depending on your information architecture, current investments, ambitions and business strategy, it may be more interesting to opt for an installation on your own infrastructure or in our own private cloud, Cloud2be. More and more customers are opting for our cloud solution. Hereby a couple of advantages of using Adfinity on Cloud2be:
Security and reliability
Hosted in Belgium's most secured Data Center, and 100% managed by our own EASI specialists. (Tier III+ and ISO 27001 certified). No worries about updates of your software or your server, or backups. We take care of it all, at the right time and fully secured.
Mobility
Whether you are working from the office, from home or from another place, the application is always available from any PC or Mac. An internet connection is all you need!
Cost management
It's no longer needed to invest in your own IT-infrastructure and the maintenance around it. The costs are clear, fixed and without any surprises. Do you need more or fewer resources? Your costs will follow the trend.
Confidentiality & GDPR
With Cloud2be, your data are stored in data centers in Belgium and we guarantee their 100% confidentiality towards third parties.
Want to know more?
Download documentation
Download the documentation and get a complete overview of Adfinity's features, specialisations, verticals & specifications in one single document.
Ask a free demo
During 1 hour, one of our consultants will talk you through the features of Adfinity. You'll be able to get answers to all your questions. The demo can take place at your offices, in one of our own locations, or online.
Get a pricing quote
We know that every company is different and has different needs. That's why Adfinity is a flexible, modular solution. Get your personalised pricing quote based on your needs.