Adfinity - Features

Adfinity is perfect for organizations working with multiple entities. The platform offers advanced multi-company accounting functionality, including group consolidations, intercompany transactions and support for multiple currencies. This makes managing complex financial structures clear and efficient.

With Multiline functionality, Adfinity makes it possible to process complex financial transactions with multiple dimensions. Whether it's revenue and expense recognition (CODA), depreciation or fixed assets, Adfinity provides all the tools to accurately manage these processes.

Adfinity provides easy search and retrieval capabilities for specific invoices, bank statements and other important documents. This saves time and helps with efficient record keeping, while always being fully compliant with legal requirements such as FAIA.

Integrate any organizational workflow, like purchase flows, in the application and automatically link invoices to them. Your different team leaders can then digitally approve the orders made by their team, the linked invoices, even their expense notes, etc... and add their comments. During this approval, analytical axes can be adjusted to split invoices over different departments or projects. Approval workflows can be triggered manually or automatically, based on your criteria like the amount, the department, the analytical axes, the general account, etc...

Adfinity uses advanced OCR technology to automatically recognize and process important information from invoices, such as supplier, amount, date and references. This technology not only helps to quickly digitize and link documents to the correct accounting records, but also supports the bookkeeper by entering this data directly during booking. This reduces manual work, reduces the risk of errors and speeds up the entire administrative process.

The DEMAT dashboard analyzes and reviews your payment requests (such as invoices and expense notes) and provides the user with an overview of how well the billing process is automated. By reconciling data from invoices, purchase orders, allocated budgets, contracts, etc., the dashboard scores payment requests, which can be paid automatically if the scores are high. Also, thanks to this in-depth reconciliation, our system works with payment batches at different levels. 

Adfinity supports all major e-invoicing formats, including PDF, XML, Basware, Babelway and PEPPOL. Whether invoices are sent or received digitally or on paper, the software fully streamlines processing and ensures fast and error-free invoicing. Switching to e-invoicing will be mandatory in Belgium from 2026, are you ready for this?

Discover the advantages of E-invoicing ➜

Thanks to digitization, you get more insight into your incoming and outgoing finances. It also offers you clear dispute management with a history of all communications thanks to a digital archive. Payment reminders are easily managed by language and payment category. Payment delays can be analyzed based on various criteria, for example, the due date balance provides predictive insight. 

By digitizing and centralizing the purchase process, you reduce the risk of suppliers not meeting contractual obligations. Adfinity helps you manage contracts efficiently and automatically avoids missing contract renewals, such as maintenance contracts or public tenders. In addition, Adfinity provides a central repository for prices and contracts so you can easily manage and retrieve them. (The contract management function also applies to your customers, the software generates periodic invoices that are directly linked to your professional activities). 

Our Financial ERP Software includes a stock management system that can handle many complex situations (lot management, quarantine, traceability, etc.). Moreover, you can use our mobile app, which communicates in real-time with our software. Your warehouse workers can thus prepare the orders, do the receptions, the entries, and exits of stock, or even the inventory directly from a mobile device. All this allows you to have a better overview of your income and expenses.  

Adfinity allows users to manage budgets with comprehensive plans, dimensions and versions. Users can track budgets in real time and compare them to planned budgets, which helps to accurately manage financial resources.

The platform supports in-depth analysis through dimensions such as projects, cost centers or departments. This enables organizations to gain detailed insight into specific cost or profit centers.

Our solution provides an optimized integrated visibility on your financial situation, any moment and always real-time. (revenue, costs, project statuses, budgets, payment delays, ...) Next to the classical data exports, we dispose of an Excel add-in which allows you to create your own reports and several standard BI integrations (Power BI, Qlik, etc.)